Home > Louisville jobs > Louisville management/professional

Posted: Thursday, February 1, 2018 6:02 PM

Job Description
Position Title: Event Planner/Event Director
Company: Athletx Sports Group
Job Type: Full:Time, Salary
Athletx Sports Group, based in Louisville, KY, is a national producer and director of baseball and softball events as well as a media company. Athletx currently produces 25+ team events and 10+ individual player events all over the U.S. through its subsidiary brands, Youth Baseball Nationals, Youth Softball Nationals and Baseball Youth. These events reach over 15,000 players and more than 30,000 fans annually. Baseball Youth also produces a national magazine for youth baseball players, coaches and their families. Athletx and its brands have a total social media reach of over 500,000.
Athletx has an immediate opening for an Event Planner/Event Director. Were looking for someone who can lead the charge with the full details of planning and/or coordinating our baseball and/or softball events. The successful candidate should be able to seamlessly plan and execute events from start to finish. We work in a fast:paced environment, so the ideal person will be able to hit the ground running. Applicants with sports:relat: ed event experience will be given prime consideration.
* Works closely with the event venues and their assigned coordinators to organize all event details, including field usage, usage of other on:site facilities (i.e. offices, pavilions, parking, concessions, restrooms, etc.), event scheduling, etc.
* Researches and contracts lighting/staging companies for the production of the event if necessary
* Book all personnel needed to run an event including event staff, coaches (when applicable) security/police, EMT/medical staff, volunteers, officials/umpires, etc.
* Communicate with event staff on event details including travel, lodging, meals, event schedule, etc.
* Prepares all schedules for the event and communicate with participants on any necessary event info
* Works with graphics/web department to produce event signage, web updates, etc. for each event
* Manage event staff and volunteers and helps to solve issues at events
* Work with Event Operations Director and Director of Finance both pre:event and post:event to track and stay within budget for each event
* Work with various suppliers and vendors throughout the planning phases of the event such as trophy, signage, equipment companies, etc.
* Submit order forms and packing lists to Logistics Director to ensure correct equipment is transported to each event
* Direct event setup and breakdown of events including unloading/loading of trucks and trailers as necessary, placement of event equipment and supplies, setup of merchandise, etc.
* Coordinate with event sponsors/partners to fully execute details of agreements when necessary including signage, product placement, brand integration elements, etc.
* Handles any conflicts or problems that arise on:site at events
* Strong professionalism
* Excellent communication skills; active listening and problem resolution skills
* Ability to take the initiative to resolve a situation, but also has the ability to know when to include management
* Ability to work cooperatively as a member of a team as well as independently within the scope of an assignment * Ability to maintain a customer:oriented approach, with a positive can do attitude
* Ability to adapt to all internal company styles and multi:task in a fast:paced environment
* Prioritization skills a must
Bachelors degree (B.A.) from four:year college with degree in communications, sports admin, marketing or management preferred; 1:2 years of related work experience or training preferred but not mandatory
Microsoft Office, Google Sheets, Google Docs
Aaron Flaker, Co:Owner and CBDO, at (502.263.7100 ext. 201)
Company Description
Athletx Sports Group, based in Loui


• Location: Louisville

• Post ID: 19004347 louisville is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2018